DJB Learning Privacy Policy

We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.

 

Who we are

 

Davitt Jones Bould Limited (DJB) collects uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.

 

The personal information we collect and use

 

Information which you provide to us

 

In the course of using our website, we collect the following personal information from you:

 

• The information that you submit to the DJB Learning account section of the site, including your basic information, learning record and development plan

• The information which you submit to us when signing up for our email bulletin

• The contents of any communication you may send us through the ‘contact’ us section of the website, including attachments.

 

Information collected from other sources

 

We do not collect personal data from other sources.

 

How we use your personal information

 

• We store the information submitted to the account section of our site in a database so that you can access this information through the account section of the website.

• Where you sign up to our email list, we will use your personal information to send email marketing materials to you using MailChimp. This may include but is not limited to news updates, professional development materials from DJB learning or invites to events. Information on how we do this can be found on our MailChimp Privacy Policy.

• Where you send us a communication through the website, we will process it in order to address your communication. A copy will be sent to our Outlook inbox and sent to Mimecast, our email software.

 

Who we share your personal information with

 

We will not share our data with other organisations other than with Wix in their capacity as data processor or with law enforcement or other authorities if required by applicable law.

 

Our legal basis for processing your data

 

• We process the information provided in the account section of our site based on our legitimate interests in providing an account section of the site in which you can store your CPD records

• Where you have signed up for email marketing, our lawful basis for sending you marketing communications is our legitimate interest in email marketing

• Where you otherwise send us a communication, we will deal with it accordingly. Our legal basis for doing so will generally be legitimate interests but will depend on the content of the communication.

 

How long your personal information will be kept

 

• We will hold personal data that you submit to our email marketing signup form until we decide to permanently cease email marketing communications, or until you unsubscribe.

• We will hold information that you send via a contact form in Wix until we periodically delete the data, which we do every 6 months. We will also store this data on our Exchange server indefinitely and in Mimecast for 10 years.

• Where you sign up to DJB Learning, your data will be held in our account database until you choose to delete it. You can delete your account by contacting general@djblaw.co.uk.

 

Transfer of your information out of the EEA

 

We may transfer your personal information to the following organisations, which are located outside the European Economic Area (EEA), as follows:

 

• Wix is based in the United States

• MailChimp is based in the United States

 

The United States does not have the same data protection laws as the United Kingdom and EEA, however, Wix is covered by the EU/US privacy shield agreement, as is Mailchimp. This agreement has been formally recognised by the European Commission as providing an adequate level of data protection.

 

If you would like further information, please contact us at by email at gdpr@djblaw.co.uk. We will not otherwise transfer your personal data outside of the EEA or to any organisation governed by public international law or which is set up under an agreement between two or more countries.

 

Your rights

 

Under the General Data Protection Regulation, you have a number of important rights free of charge. In summary, those include rights to:

 

• Fair processing of information and transparency over how we use your use personal information

• Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address

•  Require us to correct any mistakes in your information which we hold

• Require the erasure of personal information concerning you in certain situations

• Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations

• Object at any time to the processing of personal information concerning you for direct marketing

• Object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you

• Object in certain other situations to our continued processing of your personal information

• Otherwise restrict our processing of your personal information in certain circumstances

• Claim compensation for damages caused by our breach of any data protection laws

 

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.

 

If you would like to exercise any of those rights, please:

 

• Email us at gdpr@djblaw.co.uk

• Let us have enough information to identify you

• Let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and

• Let us know the information to which your request relates

 

If you would like to unsubscribe from our emails you can also click on the ‘unsubscribe’ link at the bottom of any email communication. You can also update your information by clicking ‘manage your preferences’.

 

Keeping your personal information secure

 

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

 

We have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

 

If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

 

How to complain

 

We hope that we can resolve any query or concern you raise about our use of your information.

 

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/make-a-complaint/ or telephone: 0303 123 1113.

 

Changes to this privacy notice

 

This privacy notice was published on 21/05/2018 and last updated on 13/06/2018.

 

We may change this privacy notice from time to time. When we do so, we will inform you via email.

 

How to contact us

 

Please contact us by email at gdpr@djblaw.co.uk if you have any questions about this privacy notice or the information we hold about you.